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Government Travel Card Program – Tips for eliminating delinquencies during the holiday season

  • Published
  • By 305th Comptroller Squadron
MCGUIRE AIR FORCE BASE, N.J. --  Each year, McGuire experiences an increase in Government Travel Card delinquencies near the end of the first fiscal quarter, which falls around the holiday season.

Increased operations tempo often contributes to traditional periods of delinquency, but there are several steps cardholders and their squadron monitors can take to avoid late payments:

· Although the GTC is a government card, it is in the member's name and is ultimately the member's responsibility to make sure it is paid on time. Making a payment is easy; go to www.myeasypayment.com to see your card's balance and pay the bill online.

· File vouchers within five days of returning from a temporary duty assignment, and use split disbursement for all outstanding GTC charges; it is required and ensures the proper amount gets paid to your card on time. 

· Deploying individuals or members who will be on orders more than 45 days can prepare accrual vouchers to be submitted every 30 days to be sure balances are paid off in a timely manner. Accrual vouchers are easy to set up and are available through the virtual Military Personnel Flight, the finance office, and the Defense Travel System. 

· On most deployments, members incur expenses on the GTC until they arrive at their deployed locations. Typically, only a small number of transactions occur during the tour. By initiating accrual vouchers, you can ensure your balance remains paid. Requests for accrual vouchers can be sent via vMPF or by faxing or e-mailing an accrual worksheet with a copy of your orders to your local finance office. 

· If you're deploying to a location that does not allow for Web access on a regular basis, make advance arrangements with finance or your squadron for accrual vouchers with split disbursement, to be filed. With that in place, you meet your financial obligation to pay in a timely manner. 

· As a reminder to commanders, ensure you have an alternate Agency Program Coordinator trained and available during times of absence of your primary APC. This becomes even more crucial as we enter the holiday season.

Following these simple steps will reduce delinquencies and help Air Mobility Command avoid the traditional spike in late payments during this time of year. For more information on GTC payments, contact your GTC APC or the finance office.